On Management education & Development issues

Pages 101 for Mac – Full Tutorial!

hello everyone and welcome to the class this is david a cox with Tech Talk America and today we’re going over the software known as pages this is software made by Apple it’s a great piece of software for basic word processing and before we get into it there’s just a couple quick things I want to mention if there’s a very specific section that you’re looking to skip ahead to what we’re going to do to try to help you all out is we’re going to put in the notes the timecode of those various sections if you happen to be watching us on youtube you can actually click on that timecode and you can skip ahead to that specific part of the video also I just want to say quickly who is the software for and who is it not for potentially saving some of you some time here who is it for I think it’s a great piece of software for average everyday consumers it’s great for kids it’s great for anyone in school whether you’re in high school or college or whatever it’s not a great piece of software if you’re an author and the reason why I say that is because Microsoft Office Word is the industry standard it’s also not the best piece of software if you are very heavily integrated with a lot of Windows PCs in business so if you determine that maybe this is not the best solution for you we’re going to give you a link to where you can get office through Amazon it’ll be in the notes section the reason why I strongly recommend buying that software through Amazon is very simple one of the things a lot of people do not think about when they move on to a new computer is that when you migrate data from your old computer to the new computer licenses do not migrate so for example software like QuickBooks quicken anything made by the company Adobe and Microsoft Office the software will move the license will not so you’re gonna have to reauthorize it in the process of doing this by buying it through Amazon Amazon stores that licensing code so it’s very very easy to get it back when you do make that migration in the future that being said last thing before we really dive into things for those of you out there who have just discovered Tech Talk America for the first time we have over 400 classes that you can check out either on our YouTube channel or on our website whichever you prefer I tend to think that our website looks a little bit better but one of the easiest ways you can find out when we do come out with new content is by clicking that subscribe button our logo right next to me and that way you can be notified when we come out with new content that being said let’s get to the class now when I was kind of putting together this class I decided that I want to start with showing all of you a trick that I think could help all of you especially probably down the road a situation that you don’t foresee happening this can really bail you out if you run into a pinch so let me get let me set up a fake scenario here let’s say I’m with my lawyer and I brought my lawyer a bunch of documents and I realized that there’s that one document that I accidentally forgot on my computer at home one of the reasons why I do love pages is the fact that Pages Numbers and Keynote the whole suite of applications formerly known as I work is designed to work with iCloud so what that means is that when I’m creating a document there’s not only a copy of my computer if I’m doing the right there’s also a copy in iCloud and I think it’s worth two seconds for me to show all of you how to get to those documents if you need them for example if you don’t have your devices so I created a fake document before we began here and saved it and quit okay so let’s say I’m in that situation I’m at my lawyers house don’t have my documents all I have to do is go on any web browser to icloud.com you can sign in and it does not matter what computer you’re on doesn’t matter what web browser you’re using okay on any computer you can go to iCloud com log in and have access to all of the same information including way more than of course just pages documents you can have access to your photos your calendar your contacts etc so now if I go into pages you will see here we have that document which it’s actually funny but it’s cut off it says embarrassing childhood stories oh well I try to be funny and it just doesn’t ever work out now if I want to access that document I can just double click on it and this is way more than just access this is able to fully modify it I can use this if you look at it looks just pretty much like pages on the Mac so if I need to change the wording around obviously this is a template I can do it right here from the web the other reason I want to bring this out is because for any of you out there should you ever down the road decide with something like for example a Google Chromebook that doesn’t really come with much software you can still do this all from the web so good little trick and a good argument for the Chromebook in general so the next thing I want to do is I want to take a moment to show all of you if you have older documents how to move them from your just your local computer to the cloud so let’s go over how to do that so just to make it easy there’s multiple ways to do things on a Mac I’m going to open two different Finder windows ok so I open one Finder window and I’m going to go to my local Documents folder and then over here in the finder menu I’m going to go to file I’m going to open a new Finder window and over here I’m just going to kind of reorder my windows here sorry just a moment I’m going to go over to iCloud Drive ok and go into pages from there so all I need to do is literally take everything here in My Documents folder highlight all of them I’ll do command a the fast way and I’m just going to drag and drop them from one location to the other now you’ll see up here next to iCloud Drive there’s this little circle that’s basically the background process of it uploading all of those documents to the cloud and just to prove to you that it worked I’ll window back over here go back a page and in just a moment you will see all those documents appear another thing I want to mention in case any of you have questions about this is that you should know that if you have like Word documents no problem you don’t need to do any kind of special file conversion it’ll just work there’s your documents right there but it’s just very simply just move them all and you’ve got it now I do still advocate just for full disclosure I do still advocate for having a local backup of your computer through Time Machine we have tons of videos on that you can check that out on our website ok so that’s how you move your documents over to the cloud next what we’re going to do is we’re going to go into pages and I want to go over the template chooser so let’s open up pages ok and we’re going to go into new document and for a lot of you when you go to a new document this is what you’re going to see this is the template chooser and so these are templates that come with your Mac from Apple and there’s a whole bunch of them there you actually do have access to more than just this that’s going to be in a future video but they can let you do anything from creating just a simple letter to a resume to a newsletter you name it and so if you go through here basically the way any given template works is all of these for example these photos that you see you’re going to end up replacing those photos with your photos it’s simple drag-and-drop all of the text you’re just going to swap it out with your own so you can see here we have letters we have envelopes we have cards one of the things I want to make a quick quick mention of and we’ll put a low graphic next to me for this part for any of you out there who are looking to create mailing labels I know a lot of people do right now we’re writer in the holiday season so I know a lot of people are if you are looking to create labels on your computer there is a way better way to do that and we have a whole separate video on it you can click the little graphic icon next to me whether it’s on my right or left I don’t actually know and you can go straight to that video but you can do it through the contacts app way better than here let’s keep scrolling down here we have resumes we have flyers and posters these are really great for those of you out there who decide to deal with posters or flyers there is a little tool that I love for that kind of thing called instant alpha and that once again I made a reference to know just a little bit ago but instant alpha is going to be in a separate video and if you’re planning on making posters it is a tool that you must know scrolling down go further you can see here we have cards the cards aren’t that great they’re okay but if you’re looking to create cards you might want to check out like a third party piece of software I have been told although I’ve never tried it that hallmark makes a pretty decent piece of software for the Mac again I have not tried that do not consider that an endorsement certificates for those of you out there who are teachers for example if you want to show your kids that they did a good job this can be a really simple way to do it and if you look they even have now kids certificate so you can pull the kids photo in make them feel a little special scrolling down a little further we have newsletters these newsletters especially are really really great for simple organizations that just need to put word out to members and what’s great about the newsletters is that these are multi page templates it’s not just what you see there they’re way bigger than just that some of them are even like five pages long so you can have you know one version where you have two columns and then over here something else just to always keep it looking fresh and then you go just a little bit further and we get miscellaneous so these are going to be templates that you’ve imported templates that you’ve created one of the big ones that I would recommend that you check out is we’re going to do a video on how to create your own template and for those of you who are in business invoicing definitely create your own template very surprised I have been that they don’t really they give you one but it’s not really that great so I would recommend that you actually know they I’m sorry I forgot they don’t give you one anymore so if you do invoicing you are definitely going to want to watch that little video so the next thing we’re going to do is we’re going to go into the app preferences this will not take long I assure you so we’re going to go into where it says pages here at the top left and we’re going to go into preferences and there’s really only two that I need to actually go over here the first one is right at the top for new documents you can either choose it have it go to the template chooser where we just were or if you are not the kind of person who’s going to be using the template chooser you can have it just go to a blank document now if you choose to do that I do want to share with you how you can get back to the template chooser because it can be less than obvious when you see file up there in the background okay if you choose to go with the blank document instead if you hold down the option key it’ll reveal the option to go back to the template chooser so just be aware of that default zoom this is really the only other thing I want to mention about in preferences for a lot of us our vision is not what it used to be 33 and mine’s already gone and default zoom I think by default it’s actually at a hundred or 125 I find 150 to be a little bit better so you might want to consider changing that up that way all your documents will look bigger just please understand that we are not making the font bigger we’re just making it look bigger so it’s not going to print you know massive it’s just going to print normally let’s get out of that okay the next thing I would like to do is I’d like to show you a trick a lot of people seem to feature that a lot of people think was deleted and I don’t understand why was so well hidden so if you go here into file some of you are about to love me by the way for showing you this and please leave a comment below if you go here into file there is a feature that appears to be gone if you look at this list here you will notice that save as is gone or is it so a little trick I would like to show you here is that a lot of times when you’re in one of these menus and you want to see hidden options well I just gave away the key hold down the options key when you hold that down check it out what was duplicate becomes save as so for a lot of you out there who have been going through this crazy process and I know because I’ve worked with quite a few of you of like creating all these duplicate documents and then renaming them and nightmare just know that it is still there if you hold down the option key duplicate becomes save as so there you go next what we’re going to do is we’re going to start to go over these items that you see here at the top part of the screen we’re going to go through them one by one I never ever cover everything I try to only cover the essentials so let’s get started first part we’re going to go over are your viewing options here so if we go here you’ll see the first one we have here is show page thumbnails it’s going to add a column to the left-hand side of your screen this is really handy for those of you who have longer documents especially if there’s a lot of graphics and charts that kind of thing where you can look at kind of a thumbnail of it and know where it is that you’re trying to get so then you can click on the little icon here and jump to that particular page for the rest of you just hide it you don’t really need that feature the next one here under View options is show comments feature that not everyone uses but comments is actually over here sort of towards the center of my screen and for an example might be like a photo that you have there and you just want to leave a little comments say hey let’s swap this out later on down the road but for now we’ll keep it okay that would be an example of a comment it’s a little bit different than collaborating so we’ll go over that later on find and replace a poor example for this would be let’s say you’re writing a book going against my advice and you decide to change one of the names of your characters okay well if it’s an 85 page book that would be a short book let’s say it’s a 300 page book and suddenly you need to change Bob to sue okay you can go to this option here and say hey every time you see the word Bob change it over to sue as an example ruler you’ll see here by default there is no ruler but you can add it back right there right here under viewing options hide comments and show word count also you’ll see their word count will be at the bottom left corner if you choose to enable that feature the next one we see here is zoom level zoom this is just for the particular document that you’re on this is not to change it for everything so that’s one way to do it then we have insert we’re not going to really go over these much in depth I just wanted to mention that they’re here so we have page break section break column break and also this is where you’re going to find that you can add things like the page number the page count date and time and footnotes now grayed out there at the bottom you’ll see it says add link for those of you out there who are looking to create hyperlinks within your documents I want to show you a little bit of any another way to do it this is how I do it if I want to make that text a link all you need to do is highlight it so if you just drag over it you can secondary click and check it out add link is one of the options right there okay next one we’re going to go over is table I’m gonna go over a little bit of the formatting options here and some of them will come up a little bit at the end kind of play it by ear so when we go in to create a new table something a lot of you in business may be doing you’ll see here the default is kind of this very gray option if you want to get a little bit more colorful you can hit these little arrows here to the right or left and you’ll see we have a few different color scheme options let’s just go to the basic blue one right now when you have your table one of the first things I’m going to guess that you’re probably going to want to do is to adjust the number of rows and columns like with many things on the Mac there are different ways to do this I’m just going to show you the way that I tend to do it which is if you look here at the bottom left and the top right of this table you’ll see we have the same icon we have these two lines in this case these two are horizontally and these two are vertically when you click on them a number appears that is your number of rows or columns and you can just make it however many you want okay next part I want to go over is navigating around a table now there’s different ways to do this some people like using tab I just tend to tell people who are new while you’re still learning all this let’s try to keep it as easy as possible you can just use the arrow keys on your keyboard there’s no reason to get into using fancy hotkeys if you just need to do basic navigation around you can use the arrow keys there are other ways to do it including using the tab key or if you need to go back to the reverse way you can head shift so shift tab will go left but for the most for the majority of you just using the number the arrow keys I think will be just fine next thing I want to go over within a table is I want to go over if you need to make any kind of modifications to the data so if you look here on the right hand side and actually at this point what I’m going to do is I’m going to go into full-screen mode here for just a moment actually I think I’m going to stay there over here on the right hand side we have this whole column for formatting options now if you are following along right now and you don’t see that there notice that this right here is selected so if I unclick it it goes away I click it it comes back so if you’re trying to look for where you have all the formatting options whether you’re in a table or just dealing with basic text make sure you have that clicked I tend to leave it on when I’m doing my documents so if down the road you realize you know I blue really isn’t quite my style I’m going to switch over to green with one click you don’t need to recreate the table you just have to click that option right there and you can switch the color schemes over next part here let’s go back to blue though for now header and footer so for example this is a blue bar at the very top that would be an example of a header so within a table that is so I can change it from one to two if I want two bars of blue right there another handy feature is you can name your table instead of having to put a text box you can have it be included so just click right here table name and you can name it whatever you like oops get off of that then we have some of your different table outline options here that’s just for the perimeter okay you can do alternate row colors and you can change the height and width of your rows and columns you can see that there at the bottom the next tab that we have over here is four cells now this is to change things like for example if I’m dealing with numbers which you’re probably going to be dealing with change to the formatting from just a number two dollars or Euros or whatever it may be so if I want to do this I can just hit a number go over here to data format and change it away from automatic to something like currency now because we’re in the United States it does default to US dollars but if I needed to change it you can just go right over here and I can change it over with one click to euros as an example you can also change how many decimal points there are here so if I want to get rid of the the point there we can just change it down to zero fill options so this is great for when you’re doing especially with like totals if you want your total to stand out you can change the background color on that particular cell by just clicking here and make it yellow or whatever color you prefer should probably mention at this point how I’m going back in time for any of you out there who don’t know this feature a very very basic command that everyone out there should know is the universal way to undo so to go back in time which is command Z as in zebra sorry I try to go over commands when I use them to the best of my ability then at the bottom there we have borders so right now those lines between the cells are not going to be seen if I click on those options there I can choose to add them back in what I would like to do at this point is I would like to take a brief moment and some of you may want to skip ahead by about two minutes and I want to just kind of go over a multiple selection because it is important when you’re dealing with documents or really just the Mac in general so for those of you who know how to deal with multiple selection skip ahead right around two minutes and join us when we continue on but those of you who don’t know how to select multiple items here we go so sometimes when you’re on the Mac or any computer that matter and you want to deal with something like for example I’m just going to put in a bunch of numbers okay and in no particular order okay and I need to tell the computer to do something to a bunch of these cells now this could be email this could be your photos it could be the Documents folder it could be really anything on the Mac okay when you want to tell the computer to do something to a bunch of something’s and they’re not in a row okay so they’re completely random in that case we’re going to use the command key so if I hold down the command key on my keyboard and I click on individual cells here you are you will see it is individually highlighting those particular cells so let’s say I want to turn those cells green I can now go over here to fill click on green and the rest are all left alone undo the next way is when you have them all together so let’s say I want to do something for every cell from here through here okay what I can do for that is I can click on the first one but this time I’m going to hold the shift key and now click on the last one and you’ll notice that everything in between is selected it and that works both when you’re dealing with rows as well as columns so now if I do the same thing the same thing will happen I don’t think I need to demonstrate that the other method that I want to show you is individual D selection now I just said a moment ago that holding the command key will individually select however if it is already selected and you hope command it will also individually deselect an item so let’s say you’re dealing with just as an example you’re dealing with 50 emails that you want to delete oh except this one holding the command key and clicking on one that’s already selected will deselect that particular item there’s also course command a which is select everything that’s something we’re going to probably be using right now but those are the different methods of multiple selection now the other thing I should actually mention that is very specific to where we are right now because we are within a table is let’s say I want to do something to every number that’s in Row 3 if I click on the number 3 it will select everything in that row so that’s just another trick I want to make sure that you all knew how to do for those of you who skipped ahead welcome back so let’s go on to the next section here which is text okay now the text feature here you’re probably not going to be doing a lot of work with this in regards to a table so what I’m actually going to do is for a moment I’m going to delete that table and just put in some normal text okay so you can see here that when you’re in different parts of pages where the format menu what the format menu shows is going to change so for example if I had a photo it’s going to look different if I have an object it’s going to look different so now that we’re on text I have options up here to change the first one right here you’ll see these are paragraph styles now a lot of people that I work with don’t do a lot of work with paragraph styles some people do where it is important to use paragraph styles is for anyone who would be using this to write a book so for example if you’re writing a book one of the things you’re probably going to have is a table of contents and we’re going to go over that in another video well what’s cool about this is that if you’re creating a table of contents and you’re using paragraph styles let’s say you go on and chapter 2 goes from 5 pages to 20 pages okay what will happen is because you’ve used paragraph styles in the table of contents it’ll know to update all of the numbers for you so that would be a great example where it can be very handy and it just gets the formatting correct and if you do use this feature and you switch over to Microsoft Word it should keep it should so that’s that little piece right there and then we have of course all of our font options here the things that I don’t think I really need to go over I’ll go over them very briefly though so we have your font okay so if you want to change font for text that already exists you need to highlight it first so I can click with my cursor and drag over where it says normal text and now I’m telling the computer that I want to do something to that text so I don’t want to be in Helvetica anymore I want to make it lose seat effects there we go okay same thing works also for the the point size so I want to make it 15 size font I can do that right there then down here you’ll find we have alignment options so it can be left justified centered five right justified spaced whatever you prefer okay so you’ll find all of these right here and by the way this last one here on the right for those of you don’t know more than anything that’s going to be used for see if I can make this a little bit bigger okay it’s going to make it kind of fill the space so that it’s complete like that I’m probably going to describe that a little bit better but that’s how you do it down here below alignment okay this is your indent level now there’s a couple different ways you can do this you can do it through here the way that I would typically just do it is if you put your cursor at the beginning of text and simply hit the tab key you’ll see there it indents now speaking of indenting we’re going to go over a little bit about spacing and bullet bullets and lists so spacing is pretty straightforward okay by default it’s all set to single spaced if you want to make a double spaced for text they already have you would need to highlight it so we’re just going to drag over all of that text and now over here under spacing we can change it away from single to double so now it fills a little bit more space also known as how I inflated the size of every college paper that I have around there were a couple of other tricks that we had back then too the next one is bullets and lists so I want to show you a couple of tricks with this so obviously helpful if you’re creating a list so let’s say I’m creating my list of Christmas gifts to buy okay so I’m going to go over here and then change your way from none I’m going to go to bullet okay so it adds that little dot right there so I’m going to call this item oops sorry item 1 and when I hit return it’s going to automatically jump down the line it’s going to add a bullet item below it now if you want that bullet to indent this is another example where you’re going to use the tab key okay it was kind of a minor movement but it did move now if you ever need it to go the opposite direction okay so if I needed to go back I needed to outdent is that a word outdent I don’t know anyway go back the other way there is a really simple way to do it and a lot of times when you are using the tab key usually the way that you reverse it is you simply add the shift key so tab will move it to the right shift tab moves it to the left good thing to be aware of that also by the way applies when you’re dealing with something like a table something like that okay and then if we go over here to layout options okay you can see here this is where we can get into columns indents all that other stuff we’ll get there in a little bit for now I want to continue with the items that we have here at the very top so the next one that we’re going to be going over here is a chart now the charts have come a long way we have 2d version so we have 3d versions and we have interactive so interactive is great when you’re trying to show progress like let’s say we’re showing co2 emissions over the course of a decade okay so what it will do is you put in all of your data through the form of a table if you already have it in the table you can copy and paste it over but it’ll allow you to use a slide bar to show the progress so for something like a presentation that’s a pretty good option although if you’re doing a presentation you’re probably using keynote not pages then under 3d options I thought I’d use this as the example here once again just like we had with when we’re going over tables we have different color options so this one is kind of your basic one it’s very colorful if we hit the arrow key this adds different wood grain textures okay do it again we get different versions of green okay there’s a few other ones in here as well okay let’s just stick with the basic one and I’m going to pull up a three-d pie chart for a moment here now when you’re doing with a pie chart okay you probably have one piece that’s going to be larger than the other and this is kind of a I’m going to give you a couple of tricks to make your charts stand out the first thing is you’ll notice this little icon here in the middle of your chart regardless of what they’re in a pie chart or a bar graph or a line graph whatever it may be these are basically your 3d tools so if I want it to kind of shift over so that that 35% chunk really stands out I can grab it here and click and drag and so now that 35% is really like right in my face just like that the other thing you can do this is kind of cool is you can separate it so watch this I can click on that particular chunk and then drag it out see how it just kind of really makes it stand out then of course you’re going to want to modify the data since I’m sure these figures don’t match whatever it is you’re doing so to do that we’re going to click on this little button at the bottom that says enter chart data and it basically opens a spreadsheet just like that okay and you’ll see here we have the ability to go into different regions and modify them okay that’s these little buttons right up here and you can rename anything that’s here and like I said if you have already created a table maybe in like an Excel document or in a numbers document you can copy and paste these in very very simply so that’s how you do that and once again as I mentioned earlier you’ll notice that over here on the right-hand side of my screen the formatting options have changed based on the fact that we are right now in a pie chart so when it comes time to changing the formatting options changing the data this is where you’re going to find everything so now in this case we have three options we have chat we have chart wedge and style okay so for example under chart if I want to switch it with one click away from colorful to woodgrain I can do it that easily also just like we had with a like we have with a table we can add in the title of whatever it is we’re working with something’s probably a good idea change over the fonts change the depth you’ll see right here make it really stand out like that you can change over the lighting all those options you will see here under sorry it was my foot all those options you’ll see here under the format option I swear that was my foot I know that did not sound like my foot next one we have over here let’s get rid of this let’s get rid of this little chart here okay is we have a text box so what’s different where the text box is with a text box you are not confined to normal parameters so for example when I’m normally typing I can’t tell it to just type over here on the right hand side of the screen okay I’d need to either right justify it or create a text box so I’ll do that right now so when I do that it opens up a little text box here it says type to enter text so I can put my put text here and now because it’s a text box I can move it wherever I want one piece of advice I would like to give you if you get into using text boxes and this is really critical if you use several of them is to resize them so that only fits the text that you’re using otherwise it can be very very hard when you have multiple text boxes to select the one that you really want so now I can click here and I can move it anywhere I want on my page okay just by doing that let’s get rid of that for now next one we have here our shapes so for example if you need to indicate sign here this would be a great example where you would use probably an arrow so we can go here into shapes just like we had with the other options we can change the color right here so let’s grab a red arrow and you’ll notice that around the border of this arrow we have these different squares so if you’ve grabbed for example one of the corners you’ll see it resizes the whole thing okay oops sorry here we go it’ll make it larger or smaller but what if I want to extend the back part of that arrow well that’s where I would grab for example this one here that’s in the middle because it’s going to change the overall size and now I might you know reorient it so it’s a little bit smaller another good trick that I would like to share with you at this point this applies to any objects if you need to rotate it at all like let’s say it needs to be pointing the other way here’s a really simple way to do it all you’re going to do is you’re going to go down to one of the corners here doesn’t matter which corner around this particular object you’re going to hold down the command key and watch how the arrow changes see how it went from those pointing that way too now curved well now when I click I can now rotate it in whatever direction I want so that’s how you rotate any particular object now because we are dealing with shapes once again the format options have changed so now we can add something like for example a shadow okay I can add a drop shadow give it a little bit of a make it pop a little bit you can change the blur level okay I can change the offset however I want okay those options are going to change based on what object you’re dealing with here also another kind of cool little feature here probably not so much for an object but more when you’re dealing with something like a photo you can add a reflection okay doesn’t work again does not work so well for objects but it does work very well for something like a photo so that’s a little bit about it for shapes let’s get out of this let’s go into meat yeah next so media gives you access to three different types of media files you can access photos music or movies odds are for a project like this for a Pages document you’re probably not going to be dealing much with music or movies I am going to by the way in a separate video show you how to do screenshots I thought that might be a helpful thing to go over at some point so I don’t have any photos in this particular photo library but I would like to show you a little trick here so I’m going to get out of full screen mode for a moment here and I’m going to actually pull up a Finder window and I have a photo just sitting here in my downloads folder so well you can pull in photos from your photos library the other option is you can pull them in from anywhere even the web so for example if I want to take this photo and I want to bring it into my document I can literally just drag it and drop it right into my document likewise let me show you something else let’s open a Safari window we still have this open here and I’m going to go to images.google.com this would be Google Images if you need simple clip art this can be a great way to do it I’m not saying this is legal but most people don’t care so let’s say I want access to a fancy kind of arrow okay so I’m going to type an arrow okay and here we have a bunch of different images of arrows and check this out I can literally drag I’m going to click on this image I’m going to drag and drop it right into my document from the web so drag and drop a huge factor with the Mac that would be a great example of it and at this point I’m probably going to want to shrink that down now just like you can let me let me go back a step and add back that photo when you’re dealing with photos one of the cool things that you can add here within pages and you will see it there over on the right-hand side is go back to full screen mode is we can add different borders for example if I want to make it look like a actual photo border so that would be this one down here so when I add that gives me a little bit of a shadow gives me a little bit of a white border around it and all of my options to change that border and the photo itself are all right here on the right-hand side once again right within formatting so if I want to change it away from a frame to just a simple line I could do that I I’ll go back to picture frames that looks a little bit better there’s also different types of frames so if I click right here you can see I can add one that’s got like little things at the corner would you call those I can go to one that adds what looks to be scotch tape at the top right and I just as meant a moment ago I mentioned this is an example where a reflection can give it a little bit of a little bit of pop a little flare so we add a reflection and you can see what it does right there just with one click so that’s that let’s get out of here and let’s go actually know what let’s keep that for a moment now let’s say that this photo that we have in our document is just temporary and I want to make a note to change it down the road well this is where comments comes into play so when you want to add a comment the easiest way to do this is to select what it is you’re going to be making a comment about so in this case I’m dealing with a photo I’m clicked on my photo which is you can tell because it’s got the little boxes around it and now I’m going to click over here on comment so I’m just going to mention this is going to get swapped out later and when I’m done you know I can just click outside of it and it’s there now you can tell that there’s a comment because if you look at the top left corner of that particular photo there’s a little yellow box now if I want to have a different way of viewing this just to go back in time a little bit if you go back here to viewing options okay remember here we have show comments pane if I click on this see if there’s actually a line connecting it to this particular object so if I had multiple comments that I made about different things on this particular page it would show which where each one corresponds with ok now the next one is a pretty cool feature that they added in the most recent version of pages which is the ability to collaborate with other people and this is where the fact that there’s a web version really just makes it all look better so there are different ways to collaborate with people and if I click on this button you’ll see you can send someone an invite to collaborate through email a text message or you can even create a hyperlink no hyperlink is going to be most likely for someone who’s going to be doing it online but it’s great it’s all in real time so you can have you know five people working on the same document and you’ll see their changes in real time so that’s how you can collaborate also it’s worth mentioning that we have share options so sometimes when you’re going to be collaborating with other people you don’t want them to actually make any changes you just want them to be able to see what it is you’re doing so this is where permissions here can be a good option so you can change it from make changes to view only find those right there and you can share it through other methods as well like Facebook airdrop LinkedIn OneNote etc some of those options are going to be based on what software you have on your computer now the only other part I think we really need to go over here in this particular section is I want to go over document settings so that’s over here on the right-hand side we haven’t gotten into it at all yet this is when you’re really just dealing with your paper size your page size so if you need to switch from let’s say standard was at a 7 I believe is the standard is a 4 anyways whatever this is here if you need to change it to legal for example with one click you can change it from US letter to US legal and that will alter the settings ok for when you go to print also down here you’ll see we have the header and footer sizes those are here under document settings you can change your margins right here – ation is an option right there i thing i just want to say wrote really really quickly what we’re talking about page size for any of you out there just as a helpful piece of advice we’re looking for a printer I’ve said this many times before some of you may be sick of it printers I tend to believe are one of the easiest products to be tricked into buying a bad one I could have phrased that better there’s a lot of crap out there is what I’m saying if you are looking for a good printer for your needs there’s a page that we created on Tech Talk America comm called product recommendations and just go to our website it’s right there at the top and you’ll find all the printers that I recommend and understand I would never recommend crap to you I try to only recommend ones that are reliable there there is one option there that’s for like a printer that’s fifty dollars but what’s great about it is it’s only two ink cartridges not five so based on your needs you’ll poke find a printer that suits your needs there if you are in the market for that kind of an item welcome back everyone the next feature that we’re going to be talking about is called instant alpha and instant alpha is great when you are dealing with images where you need to delete the background one things just to go over a little piece of terminology some of you may have heard of a file format called PNG PNG is a great format when you’re dealing with images because it means that it’s transparent so there’s no like white background but inevitably sometimes you’re dealing with images and you need to delete the background and if you don’t have Photoshop or you don’t have one of the other pieces of software out there to do it instant alpha is a really really simple way to accomplish the same thing so I want to show you how to use it today so I have a document open right here with a simple photo on it and here on my desktop I have a graphic that says wow that I’m going to now want to drop on top of that image so I’m gonna just drag it below it so that doesn’t replace that image and I’m going to shrink it down by grabbing a corner okay let’s grab it and let’s just shrink it down a little bit now the problem we have here is we have that white background that’s usually an indication that that’s actually a JPEG which is fine because we’re going to very easily make it a transparency right now so the way that you do this is you’re going to need to be clicked on whatever image it is that you want to delete the background and from here we’re going to go up to where it says format in the top menu bar we’re going to go into image and right down here towards the bottom we have instant alpha now from here okay what we’re going to do is our cursor is turning to this sort of almost magnifying glass and it shows us what color we’re working with here so watch this with literally because this is a relatively easy one with one click it’s removed that entire background now you can do this multiple times if you want so for example you can see there’s this little white border around where it says wow if I want to remove that give it kind of a little bit more of a transparent flow I can click there okay the other thing you can do is if you let me kind of undo for a moment here okay is if you hold down the option key on your keyboard you’ll allow it to expand the area that it’s going to cover so for example if I click right now and drag okay might be a little bit hard for some of you to see but it’s now kind of ignoring the boundaries okay and it’s going after more than just what it would if I just simply clicked and let go so that’s a good trick to know and then when you’re done you just simply let go hit done and check it out we now have a transparent Wow just like that next thing I want to go over with all of you is how to create your own templates now there are two different ways to do this you can either start completely from scratch or you can basically take another template and just kind of modify make it a little bit more your own so here’s a template that I have it’s an invoice I did not create this one I’ve got this one don’t really remember where I got it but anyways it’s there and so what I’m going to do is I’m going to just kind of customize it make it a little bit more personal to me so the first thing you want to do is if you’re working with one that already exists is just anything that’s going to be standard on it you just want to change okay so for example here at the top left it has kind of a dummy email address and phone number I’d swap those out with my phone number now that’s not the kind of thing that I’m going to need to change down the road the parts that are going to be customizable are going to be the field so for example where it says project name project description okay so go through here and put in all of your information if you have a company logo this would be a great part to just kind of drag and drop it into your document another thing I would recommend that you do very important is go down to tax and change it to whatever the tax is where you live so here where I live it’s not 8.25% it’s 6.25% okay and that way it’ll just kind of have that as a standard on all of your future invoices so what I want to do is I want to show you how to create text that can be swapped out down the row so for example pretend this right here just pretend this isn’t here okay actually I’m going to delete all of this and just get rid of all of it so I’m going to put in I’m going to say client name okay and then what a minute of them is say a first name last name okay so what’s going to happen is the words click client name is going to stay where it says first name and last name when we’re done with this process you’re going to be able to click on either of those and it’s just going to automatically write over it with the name of the client so here’s how you’re going to do it now there’s an easy way and there’s a really complicated way my apologies I wish I could make this easier so when I’ve watched other people trying to teach this stuff they go over the symbols I’m just going to show you okay so the way that you can create a field that can be swapped out there’s an easy hotkey okay and what you do is if you look at your keyboard okay this is going to be a little bit different for those of you who don’t live in the United States okay you have right next to each other command option and control okay so if you want to create a field that is swapped out what you’re going to do is highlight whatever text it is so let’s highlight first name okay and you’re going to hit command option control and then also the letter T as in Tom or more easily Till’s in text in this case you’re going to see that it turns orange and when we go through the final step of turning this into a template that is how you create it so that it can be swapped out now the other way that you can do this by the way just so that you know both ways is if I were to highlight where it says in this case last name if I go to the menu up here I can go to format advanced define as placeholder text that’s where that feature lives now when you’re done creating your template and you want to say that all you have to do is go up here to file and just go down to save as template okay so I’m going to add to the template chooser just like that sorry I tend to type very loud my apologies mark hates it when he goes to add these projects he’s going to probably put a sarcastic little snarky note below when I do that aren’t you mark mm-hmm I knew it so now I’m going to just call this custom invoice hit choose or just return to lock it in and now when I open up the template chooser it’ll be at the very very bottom you can see there it is it says custom invoice and just to prove to you that it works I’m going to double click into it I’m going to click on first name voila it highlights the entire thing and I can say Mary okay then follow the rest very very simple now one of the things that I wanted to do to help you all out is if you don’t feel great with design I mean design has never ever been my thing that’s why we have mark one of the reasons we of mark one of things I would recommend that you consider checking out is there are a few different resources for downloading additional templates other than what comes with pages so what I’m going to do is I’m going to give you some resources if you would like to explore that in the notes section well everyone I hope you’ve enjoyed the class if you did so please leave us a comment below we really do love hearing feedback from all of you hit the like button if you’re watching this on YouTube and if you haven’t yet done so please do consider subscribing to our YouTube channel you can do that by clicking on the logo right next to me this is david a cox with tech talk america class dismissed

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